IARTS 3PE3
Week 4 - Finalization of archival entry and preparation for submission
P1: Embodied Archival Entry · Groups of 3 students
Objective
In this session, you will bring together all parts of your collaborative analysis, ensuring a cohesive and unified voice. You will refine ideas, and prepare the supporting materials for your final submission. You will also begin brainstorming how to present your archival entry visually for the upcoming poster-presentation session.
By the end of this session, you will have:
- Have a single unified analysis ensuring it has a consistent tone and unique perspective.
- Gathered all archival entry materials for submission.
- Sketched initial ideas for visually presenting your project as a poster.
Materials Required
- Draft Analysis from P1 - In-class Work 2
- Annotated bibliography from P1 - In-class Work 1
- Access to collected images, videos, and documentation of selected artworks/projects
- Shared document platform (Google Docs, Word Online, etc.)
Activities
Complete the following in order. Ask your professor for guidance if needed.
[40 minutes] Combine and Review Draft Sections
- Merge All Sections
- Combine your Body Paragraphs into a single shared document.
- If you haven’t, draft the Opening and the Closing paragraphs.
- Share Insights and Refine
- Discuss any new ideas, connections, or observations since drafting.
- Identify places where transitions feel abrupt or voice changes between sections.
- Revise for Cohesion
- Adjust wording to ensure the analysis sounds like it was written by one voice.
- Eliminate redundancy and ensure each section directly supports the main argument or perspective.
Analysis Structure & Section Goals
Use this structure to guide your revision — every section should respond to specific goals.
Opening (40–60 words)
- Introduce the artist/collective and the focus of your analysis.
- Name the three selected artworks/projects in a general way.
- Present the central perspective or question that links them.
Body Paragraph 1 (120-150 words)
- Analyze the first selected artwork/project.
- Describe its medium, form, and subject.
- Explain how it engages with body, identity, and equity.
- Integrate insights from your research (APA citations).
- Connect the work to the artist’s/collective’s broader practice.
Body Paragraph 2 (120-150 words)
- Follow the same approach as Paragraph 1 for the second artwork/project.
- Maintain parallel structure for easy comparison between the three analyses.
Body Paragraph 3 (120-150 words)
- Follow the same approach as Paragraph 1 for the second artwork/project.
- Maintain parallel structure for easy comparison between the three analyses.
Closing (40–60 words)
- Synthesize connections between the three works.
- Emphasize the relevance, impact, or innovation of the artist’s/collective’s practice.
[15 minutes] Archival Entry Materials
Gather all required components for your final archival entry in a single document:
- Artist Bio – 100 words, including background and focus of their work
- Country – Based on the artist/collective’s base or origin and place of work
- Artworks Documentation – For all three selected works:
- Image or screenshot (high quality)
Save individual images for final submission.
- Title, year, medium/technical specs
- 1–2 sentence description
- Link to artwork/project (if available)
[10 minutes] Compile Draft for Submission
In a single PDF document, include:
- Artist bio (100 words)
- Country
- Documentation for 3 artworks/projects (image, details, link)
- Final unified draft analysis (500-600 words, APA citations)
- Annotated bibliography
- Additional References
Include new sources with a brief general description (2/3 sentences)
➡️ Save as a PDF
📄 Filename: Group-#-P1-DraftEntry.pdf
Include the full names and student numbers of all group members at the top.
Poster Presentation
As part of the upcoming poster-presentation session, you will present your Compile Draft for Submission as a visually designed poster.
- Goal: Transform your PDF content into a clear, engaging, and visually appealing format suitable for public display.
- Format: 18″ × 24″, full colour.
- In your group, create a quick sketch or layout plan for how your information will be arranged on the poster.
- Consider:
- Which images will serve as the focal points?
- How will you balance text and visuals for readability?
- What visual style, typography, or colour palette reflects your artist’s/collective’s work?
- How will you clearly convey thematic connections between the selected artworks?
- Don’t include your full annotated bibliography, just list the references in APA (no descriptions) at the bottom of your poster.
Tip: Think of your poster as a curated window into your research — it should inform, attract, and leave a memorable impression.
➡️ Save your design plan as a PDF
📄 Filename: Group-#-P1-Poster.pdf
Before the Next Class
- Print your poster in 18″ × 24″, full colour and bring it to the next session.
- ⚠️ Important: Failure to bring a printed poster will result in a 0 for the poster-presentation component.
- Review the Poster Presentation instructions in the corresponding Assignment folder on Avenue to Learn.
📤 Submission
| Type |
File Name |
Who Submits |
| Draft Full Archival Entry |
Group-#-P1-DraftEntry.pdf |
One per group |
| Poster |
Group-#-P1-Poster.pdf |
One per group |
⚠️ Follow submission protocols carefully. Incomplete or incorrectly formatted submissions may lose points.
For P1 Final Submission
- Review the P1: Archival Entry - Final Submission instructions in the corresponding Assignment folder on Avenue to Learn.